Senior Legal Assistant
The Vancouver City Attorney’s Office has an exciting opportunity for an experienced legal support professional to join their Civil Division. The primary emphasis of this position will be to provide high level legal assistance and supervision to other legal assistant staff. Well-qualified applicants will have at least five (5) years of experience in progressively increasing legal assistance and supervisory responsibilities.
Vancouver City Hall is located on a vibrant waterfront with restaurants, shopping and scenic destinations within easy walking distance. Vancouver combines the excitement of a major metropolitan area with small-town charm and abundant recreational opportunities. At the City of Vancouver, we strive to attract and maintain a diverse workplace that reflects our community. Our employees are proud to serve in an open, supportive environment where we are empowered to create solutions and outcomes that exceed the expectations of the citizens we serve. City employees enjoy attractive benefits and the City of Vancouver is committed to eliminating barriers to access, and providing employees with equitable opportunities for professional growth and advancement.
Under the direction of the Chief Assistant City Attorney, this position exercises direct supervision over legal support staff and independently performs technically difficult legal support functions for the Civil Division of the City Attorney’s Office; assists with administration of the office budget and performs administrative functions that support office-wide operations; provides technology support and related services. Reviews sensitive and/or privileged information for redaction and public disclosure; prepares and distributes legal documents; assists in preparation for complex trials, hearings and arbitrations; and provides secretarial and administrative support to the City Attorney's office staff and other duties as assigned.
- Assists attorneys with technical research on court matters; reviews statues, municipal codes and court rules; contacts other courts and agencies to obtain legal documents; researches records and evidence requests; drafts legal pleadings. Assists attorneys by preparing and creating drafts of a variety of correspondence and legal documents, including complaints, citations, motions, declarations, subpoenas, dismissals, jury instructions and competency orders; formats materials according to applicable court requirements and legal standards.
- Reviews and approves office expenditures for payments and negotiates services and costs with vendors; provides executive support to the City Attorney, City Prosecutor and management staff; assists with reviewing reports for the City Attorney on budget issues; gathers and compiles statistics on budget and finance issues.
- Maintain litigation calendars; record follow-up dates and action dates for investigations and cases. Index and file legal documents, correspondence and reports; maintain the law library.
- Prepare exhibits for hearings; draft basic pleadings, statements and other documents for attorney review; set up appeal files; summarize deposition testimony; and correspond with opposing counsel with supervising attorney's approval. Assist with assembly and maintenance of a master document index and master set of all documents for each case; assign document control numbers; develop privilege logs; assist with document review and production of documents to opposing counsel. Support attorneys during hearings and trials by taking trial notes and coordinating trial witnesses and exhibits.
- Assistance with preparing compelling PowerPoints and visual aids.
- Maintains certification as the Technical Agency Coordinator for the City Attorney's Office for CJIS (Criminal Justice Information System); ensures City employees and contractors are fingerprinted if required, and meet the standards for access to City buildings and information; maintains required records and participates in scheduled audits.
- Participates on the City Wide Leadership Team and the department's Labor- Management Team; serves on a variety of committees involved in strategic planning as needed.
- Assisting in management of office budget.
- Perform other duties and responsibilities as assigned.
- Legal terminology and the forms and documents used in legal clerical work;
- Legal procedures and practices involved in composing, processing and filing a variety of legal documents;
- Standard legal references and their contents;
- State law governing the maintenance and disclosure of public records;
- Law office filing system and statute requirements for updates;
- General operations and practices of a legal office;
- Methods of legal research; established precedents applicable to municipal activities;
- Pertinent Federal, State, and local laws, codes and regulations;
- English usage, spelling, grammar and punctuation;
- Modern office procedures, methods and computer equipment;
- Business letter writing and basic report preparation;
- Principles and procedures of record keeping and reporting;
- Principles and practices of civil and administrative law;
- Methods and techniques of legal research and investigation;
- Principles and practices of legal communication;
- Superior court procedures and policies;
- Courtroom and hearing procedures and legal courtesies;
- Standard legal forms and documents and their uses and formatting requirements;
- Modern office procedures, methods and computer equipment;
- Use of personal computers and basic software.
- Work independently, set priorities and organize work to accomplish complex tasks efficiently within stringent deadlines.
- Organize, coordinate and manage large volumes of exhibits and case documents effectively and without error;
- Communicate effectively, orally and in writing;
- Use a high degree of tact, discretion and diplomacy in dealing with sensitive situations and concerned people;
- Maintain sensitive and confidential information related to employment matters and all other areas of work. Maintain confidentiality related to the area of work;
- Analyze requests for documents and identify appropriate parameters regarding which records are responsive and locations where such records may reasonably be expected to be found;
- Review voluminous records; identify and apply redactions as allowed or required by law. Apply, track and justify appropriate redactions to local government records. Facilitate the export and transfer of records electronically and/or via regular mail;
- Communicate clearly orally and in writing to explain search efforts and rationale for any non-disclosure of records in accordance with legal requirements;
- Perform responsible and difficult secretarial work involving the use of independent judgment and personal initiative;
- Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities;
- Analyze situations carefully and adopt effective courses of action;
- Work cooperatively with other departments, City officials, and outside agencies;
- Establish and maintain effective working relationships with those contacted in the course of work performance;
- Operate a personal computer and appropriate software;
- Work in a manner consistent with the City of Vancouver’s Operating Principles;
- Work and act as a team player in all interactions with other City employees;
- Provide a high level of customer service at all times;
- Project and maintain a positive image with those contacted in the course of work;
- Develop and maintain collaborative and respectful working relationships with team members and others;
- Consistently provide quality service;
- Maintain regular and dependable attendance.
Senior Legal Assistant
||Vancouver City Attorney’s Office
||$5,664 - $7,359/month
|Posting Start Date:
Education and Experience
Five (5) years of progressively responsible office administrative and legal assistant experience, including supervisory experience.
Equivalent to an Associate's Degree in a legal, business, accounting, marketing or related field of study.
Combinations of experience and education will be considered.
Required licenses and/or certificates
• Ability to obtain and maintain TAC (Technical Agency Coordinator) certification within 6 months of hire
• Ability to obtain the State of Washington Notary Public license within 1 year of hire
• Advanced skills in Outlook, PowerPoint, and web-based platforms
Open until filled. First review of applications, Friday, May 20th at 5 pm.
||This listing expires on: 6/9/2022